Annual Meeting of the North American Branch and Election of Branch Committee Members

The Annual Meeting of the North American Branch of the Chartered Institute of Arbitrators will be held at the offices of:

Borden Ladner Gervais LLP
1300-100 Queen Street
Ottawa, Ontario
K1P 1J9

At 2 p.m. Eastern Time on Tuesday April 28, 2015

Members of the branch who would like to attend in person but are unable may call in on the following conference line:

Call In Numbers
Toll Free Number: 1-888-537-7715
International Number: 1-334-323-9858
Participant Pass Code: 73066513 #

Election of Branch Committee Members for the North American Branch

At the Branch Annual General Meeting to be held on April 28, 2015, members of the Branch Committee will retire in accordance with the Branch Model Rules, and accordingly, four vacancies will exist.

The names of the retiring members are: Derrick Carson, David Wilson, Olga Zalomiy and Wayne Fagan.

The purpose of this letter is to invite you to nominate a branch member as a candidate for election to the Branch Committee. Any member of the Branch living in the geographical area covered by the Branch is eligible to stand for election. The term of office will be for three years. Normally a Committee member may stand for re-election at the end of his or her three year term.

Please download the nomination form, which must be completed and returned to me (by email or post) no later than close of business on March 16th, 2015

For your information, the process and timetable will work as follows:

5:00 p.m. 3/16/2015 – Completed Nomination Forms must be received back by me.

3/18/2015 -The names of all nominated candidates will be published on the branch’s website. An election will be required if there are more candidates than available positions on the Branch Committee. If an election is required, candidates will have to submit a CV and a manifesto to be prepared by no later than March 23rd. Candidates will be asked for this information as soon as it becomes clear that an election will have to be held

3/30/2015 – Voting papers will be sent out to all branch members if an election is to be held. The election papers will include a short standardised CV of each candidate and a short statement as to why they are seeking election.

5.00 pm 4/20/2015 – Closing date and time for voting papers to be returned by post directly to the independent scrutineers. I will notify members of the identity of the scrutineers, with the voting papers.

4/28/2015 – AGM: the result of the election will be announced at the Branch AGM. The new Committee members will take up their positions on the Branch Committee at the conclusion of the AGM.

My full contact details are included in the linked nomination form.

I look forward to receiving a substantial number of nominations.

Yours sincerely,

Mandy Aylen
Chair